Employers must report all employees who reside or work in Pennsylvania to the Pennsylvania Department of Labor and Industry. This includes employees of all ages, those who work less than a full day, those still in a probationary period, part-time, seasonal, employees who are rehired, and those employees who may only work a few hours before termination.

To make certain the data being submitted to the New Hire Reporting Program is timely and accurate, employers should:

• Provide the employee’s name exactly as listed on their Social Security Number card;
• Enter double or hyphenated last names together in the last name field;
• Use a hyphen only if shown on the Social Security Number card;
  • If there is no middle name, leave the middle name field blank; and
• Double check data for possible typos and transposed numbers before submitting the report.

Visit Pennsylvania Career Link’s New Hire Reporting Program homepage for more information and instructions on reporting or  Contact Us.